General Rules for Nominating and Electing Officers IAM District 142
District 142 will conduct a special election for the following officer positions, i.e. (3) General Chair Positions, and Vice President – At Large. The Office of Labor-Management Standards (OLMS) is responsible for assuring that the election is conducted in accordance with Title IV of the Labor-Management Reporting and Disclosure Act of 1959 (LMRDA) and, in accordance with that responsibility, has established the following rules for this election.
Application of IAM International Constitution and District 142 Bylaws
The election will be conducted, insofar as lawful and practicable, in accordance with the provisions of the International Association of Machinists (IAM) Constitution dated January 1, 2025, and the District 142 Bylaws dated August 1, 2024.
Eligibility to Hold Office
Section 401(e) of the LMRDA provides that every member in good standing shall be eligible to be a candidate and to hold office subject to reasonable rules uniformly imposed and to Section 504 of the LMRDA. Section 504 prohibits persons convicted of certain crimes, such as robbery, bribery, extortion, embezzlement, etc., from holding union office for a period of 13 years after conviction or the end of imprisonment, whichever is later.
The IAM Constitution Articles XXII Section 6 and Article II Section 4 set forth the qualifications for candidates for District officer positions. DL 142 Bylaws Article IV, Sections 4 further specify the candidates’ qualifications as follows:
- All candidates for District 142 Delegate shall be members in good standing with the IAM for not less than one year from the date of the close nomination.
- All candidates for District 142 Delegate shall be members in good standing with IAM Air Transport District 142 for not less than one year from the date of the close nomination.
- All candidates for District 142 Officer shall be working at the trades as defined in Article II, Section 4 of the IAMAW Constitution, for 6 months prior to the close of nomination.
- All candidates for District 142 Officer shall be free from any delinquencies of any nature to the Local, District 142 and IAM one year immediately prior to the close of nomination, in accordance with the IAM Constitution.
- Delegates must also meet the requirements of the Local bylaws before being accepted as a Delegate to the District 142 convention.
- Vice Presidents shall be selected “from or employed by” the carrier they represent, except “At-Large” Vice Presidents will be elected in the same order as District 142 Officers.
The IAM Constitution Article II, Section 4 states that the term “good standing” applies to “any person who has fulfilled the requirements for membership as prescribed herein and who has not voluntarily withdrawn therefrom, become ineligible for continued membership, or been suspended or expelled as provided in this Constitution or in the bylaws of subordinate locals approved as required under this Constitution. Members who fail to pay their dues, assessments, or other fees within the periods required by this constitution or the bylaws of the local or district will be subject to automatic cancellation of membership. Members who are not in good standing are not entitled to any voice or vote or participation in any of the affairs of the G.L. or any of its subordinate bodies except as otherwise permitted under this Constitution.” Article I Section 7 states that membership shall begin on the date of initiation or last reinstatement.
Article I, Section 14 states that “delinquency is defined as the failure of a member to pay his/her dues, fines, and assessments or special levies within the current month except as otherwise provided in this constitution.”
Nomination/Election Notice
Section 401(e) of the LMRDA provides that in any election required to be held by secret ballot, a union must mail a notice of election to each member at his/her last known home address not less than 15 days before the election. The notice must specify the date, time, and place of the election and the offices to be filled.
District 142 mailed a notice of nomination and election to the last known home addresses of all members February 21, 2025. The notice and all attachments specifying the dates, times, and locations of the election in every local is also posted on the District 142 website https://atd142.org/2025-special-election/. The notice will also be posted on union bulletin boards at work sites.
Election Procedures
Voting will occur at each local polling site from the opening to the closing of the polls on Friday, July 11th, 2025, from 6:00 am – 6:00 pm. Any member standing in line to vote at the close of the polling hours will be allowed to cast a ballot. Members who request an absentee ballot and meet one of the reasons for voting an absentee ballot will be permitted to vote by absentee ballot.
The District 142 Secretary Treasurer and the Election Tellers shall prepare the ballot and have printed thereon the names of all eligible candidates, no later than June 30th, 2025. In compliance with District 142 Bylaws Article IV, Section 7.d., candidate names will be arranged in order of District 142 Seniority and then all remaining candidates in alphabetical order by last name. District 142 will supply all locals with an eligibility list, tally sheets, and a sufficient number of ballots for all District 142 members in good standing to cast a vote.
Members will be required to present a photo ID to an inspector of the election and sign the voter sign in sheet before receiving a ballot. Good standing will be verified by the local membership list. Members should bring their nomination/election notice to the polls, since the notice has their card number and will assist in verifying their eligibility. Anyone whose eligibility cannot be determined will vote a challenged ballot.
Voting booths or separate areas will be set aside so that members mark their ballots in secret. Members shall then place their voted ballots in the ballot box.
If a member spoils the ballot he or she receives, the inspector will provide a replacement ballot. The spoiled ballot will be voided and kept with the election records.
There is no voting by proxy or write-in candidates, and no member is allowed to fill in the ballot for any other member. Votes cast for candidates not nominated in conformity with these provisions (write-ins) will not be counted.
DL 142 Election Tellers
The DL 142 Bylaws Article IV, Section 3 provides for the PDGC to appoint three tellers to assist in conducting the election. The DL 142 tellers are Teresa Beynon, Boris Kochanoff and Rosa Joseph.
The DL 142 Bylaws Article IV, Section 10 provides that each local president shall appoint at least three election tellers to facilitate the July 2025 polling.
Absentee Ballots
Members who (1) reside more than 25 miles from the designated nominating/balloting; or (2) are at work during the times of the local nominations or balloting; or (3) are confined because of illness or injury; or (4) are on leave qualifying under family leave law; or (5) are working members on vacation or retirees more than 25 miles away from their residence on election day; or (6) are on official IAM business; or (7) are on employer travel assignment; or (8) are on military leave, may participate in the election by absentee ballot, upon request.
The local mailing address was provided in the combined nomination – election notice and may not be the same at the local voting location.
District 142 will process the requests for absentee nomination endorsement ballots by mail. Members in good standing and meeting the eligibility requirements set forth under the absentee ballot request requirements can request an endorsement ballot by mail or using our electronic request form. Qualifying requests for election ballots must be received or postmarked no later than June 26th, 2025:
IAM District 142
ATTENTION: Election Tellers
9633 S. 48th Street, Suite 100
Phoenix, AZ 85044
Absentee ballot requests that are received after June 26th, 2025, will not be accepted. Voted absentee ballots must be received at the address listed on the ballot instructions by July 11th, 2025. Due to the breadth of District 142 members across the United States and certain U.S. territories, members should submit absentee ballot request forms as soon as possible.
The District 142 Secretary Treasurer and the Election Tellers will confirm each member’s eligibility for a general election ballot and mail a ballot and instructions as they are received and verified. If, in the judgment of the District Secretary Treasurer the member is not entitled to vote by absentee ballot, the member will be so notified, in writing, as soon as possible but no more than 10 days after receipt of the request for an absentee ballot. All requests denied shall be reviewed by the DOL OLMS Election Supervisor.
Ballot Tally at Locals
Upon the closing of the polls, the local inspectors of election shall tally the ballots (with DOL representatives, if present.) each race will have a “Must VOTE for #” provision that will be enforced. For example, the General Chair (GC) positions, failure to vote for 3 candidates will invalidate all of the votes cast for GCs on that ballot.
Votes cast for candidates will be counted if the voter’s intent can be determined. A ballot that contains any marking that may identify the voter will be voided in its entirety.
At the conclusion of the local ballot tally, the local will place all ballots (voted, spoiled, and unused), challenged and unresolved challenged ballots, and tally sheets in sealed containers or envelopes and send them to District 142.
DL 142 Ballot Tally
Resolution of remaining local challenged ballots, and the tally of absentee ballots will be conducted at District 142 HDQ in Phoenix, AZ. On a date yet to be determined, containers received from the locals will be opened by IAM D142 tellers for tabulation.
The District 142 election tellers shall have full charge of the counting of the ballots, assisted by such help as they may require, to be furnished by the general secretary-treasurer.
The nominees receiving the highest number of votes for the respective offices shall be declared duly elected, subject to the issuance of the DOL certification of the results. In the event of a tie, there will be a recount and if necessary, a coin toss to determine a winner in compliance with DL 142 Bylaws, Article IV, Sect. 7.d.
Campaign Procedures
The LMRDA requires that all candidates be treated equally regarding the opportunity to campaign. In addition, Section 401(g) of the LMRDA provides that any money received by the IAM Union International, or any other labor organization by way of dues, assessments, or similar levy, or monies of any employer may not be used directly or indirectly to support the candidacy of any person in a union officer election. This prohibition extends to equipment, office supplies, records, newsletters, personnel, and any other financial or in-kind resources of IAM or any other labor organization and of any employers, whether or not they employ IAM members. Accordingly, union officers and employees may not campaign on time paid for by the union.
The International campaign activity rules are based on LMRDA requirements and will be enforced during the District 142 election process. Campaigning Activities during the IAM International Officer Election have been attached to these rules for your information. In addition to the attached International campaign rules, please note the following:
- Candidates and their supporters must campaign on their own time. They may not distribute campaign literature during their work hours or leave his/her assigned work area to distribute literature. If a candidate or supporter is in a pay status with his/her employer or the union, he/she should not be campaigning.
- If a candidate or supporter campaigns to a member, the member should be on his/her own time. The member should not be in a pay status with the employer or the union.
- Candidates and their supporters are required to observe all applicable employer regulations when posting campaign notices or placing campaign literature in public locations and to respect materials placed in public locations in support of opposing candidacies.
- Candidates and their supporters should not use their union position to access employer facilities to campaign.
- Candidates and their supporters may only hand out campaign literature in non-work areas (break rooms, locker rooms, lunchrooms, outside gates) or as permitted by the employers’ rules.
- No one assisting in the administration of the voting should distribute any campaign literature or lists of preferred candidates, nor wear any campaign buttons or clothing that indicates support for any candidates.
- Candidates must keep all receipts for campaign purchases (including copies of campaign literature) to demonstrate that they paid full market price for all products and services.
- Candidates, their supporters, and all other persons must refrain from sending campaign-related e-mail from e-mail addresses provided by any union or employer. This use of e-mail violates Federal law governing union officer elections. Campaign-related e- mail may be sent from private, non-employer supplied e-mail addresses. The same applies to the use of employer telephones to promote a candidacy. Campaign-related phone calls may be made from private, non-employer and non-union-supplied phones/phone numbers.
- Candidates and their supporters may not use any union list of International, district, or local members’ names and/or addresses to distribute campaign literature via mail or e-mail except for the lists provided through the third-party vendor. This includes lists that were created or obtained by candidates or their supporters in their capacity as union officers or employees. If a member or candidate intends to campaign with an e-mail list, the member or candidate should contact the election supervisor prior to sending the e-mail to discuss how the e-mail addresses on the list were obtained.
Section 401(e) of the LMRDA provides that members may not be subjected to penalty, discipline, or improper interference or reprisal of any kind in the exercise of their right to support the candidate of their choice.
If you witness any candidate, potential candidate, member, candidate supporter, or anyone else engaging in this type of activity, IMMEDIATELY contact the election supervisor and provide a detailed description of what occurred.
Observers
Section 401(c) guarantees the right of a candidate to have an observer at the polls and the counting of the ballots. Each candidate has the right to have one observer at each local polling location. A candidate may not serve as his or her own observer or that of any other candidate at a local polling location. Observers must be a member of the IAM but need not be a member of the particular local where he or she is observing. Candidates shall submit written requests to the District 142 Secretary Treasurer identifying their chosen observer and location. Observers must introduce themselves to the Local election tellers, advise him or her on which candidate’s behalf they are serving as observer, and sign in/out of an observer roster.
Observers will be permitted to move freely around the polling location to observe the voting and tabulation of ballots, but they must not interfere with or disrupt the balloting process, and under no circumstances will observers be permitted to handle ballots. Observers may not engage in campaigning, for example by wearing campaign apparel or distributing literature, and they should refrain from speaking with voters.
Publication of Election Results
Section 401(e) of the LMRDA requires that District 142 must publish the results of the election in a manner calculated to reach the entire membership. The final election results will be posted on the District 142 website within 24 hours following the conclusion of the final tally.
Installation of Officers
The District 142 bylaws effective September 1, 2024, Article IV, Section 11, elected candidates are installed into office August 12th, 2025.
Preservation of Records
Section 401(e) of the LMRDA requires that all nomination and election records be preserved for one year.
Election Protests
Any member in good standing may protest the supervised election for valid cause; such protest should be made directly to the International Presidents Office in writing at any time before, during or within 10 days after the election i.e. completion of the ballot tally.
It should also be noted that the above rules and regulations are not all inclusive. Additional election rules or clarifications may be promulgated by the IAM D142 Secretary Treasurer.
If you witness any candidate, potential candidate, supporter, member, or anyone else engaging in any prohibited campaign activity, immediately contact IAM District 142 Election Tellers
